Graduation at a G’Lance, March 7, 2021

In This Issue


Churchill Class of 2021 and Families,


Churchill High School is committed to providing an in-person graduation ceremony in 2021. We have recently learned that we will not have the ceremony at the Hult Center and we are actively working on plans for an outdoor ceremony at the school. Plans are in the early stages. We will keep you updated on developments as we know more about what we can do.

Churchill’s 2021 in-person graduation ceremony is still scheduled for Friday, June 11, 2021. The in-person ceremony may be canceled, rescheduled, or relocated depending on public health conditions and 4J guidance.

Churchill will have a virtual graduation ceremony on Thursday, June 10, 2021. The virtual graduation will not be canceled, whether or not we hold an in-person ceremony. As with last year’s virtual ceremony, this production will remain available to the public on the Graduation! page and the link will be emailed to families.

Past issues of the Graduation at a G’Lance are posted on the Graduation! page along with a calendar of graduation events and more information to help you along the way.


Best wishes,
Churchill Graduation Committee

Graduation Information Night: April 8, 6:00 p.m.

The Graduation Information Meeting is for families of graduating students. Topics will include graduation requirements, performer auditions, senior activities, and the best information we have about what the graduation ceremonies will look like this year.

A link to join this meeting will be emailed to families and students and posted on the Graduation! page the week of the event.

Graduation Performer and Speaker Auditions Due April 15

Auditions to perform or give a speech in the graduation ceremonies are open to all graduating students. Auditions must be submitted through Google Drive. All submitted auditions will be considered for both ceremonies.

Auditions are due by April 15. Here are instructions for submitting your audition.

  1. Record your audition. The file name must include the performer(s)’s name, the title of the work, and the name of the author or songwriter. Examples:
    • Rodney Lancer Graduation Speech
    • Jane Smith singing Laurie’s Song by Aaron Copeland
    • Jane Smith and Rodney Lancer reading The Road Not Taken by Robert Frost
    • Rodney Lancer dancing to Unwritten by Natasha Bedingfield
  2. Upload your audition to your 4J Google Drive.
  3. Share your audition file and your typed speech or link to your source material (like song lyrics or poem). In Google Drive, open the share settings for your file and add Jill Reents ( as an editor. Make sure “Notify people” is checked before you click the send button.

Graduation Audition Rules:

  • You must have a reasonable expectation that you will be cleared to graduate.
  • Your audition material must be three minutes or less.
  • Your material must be school-appropriate.
  • Your audition should be performance-ready. Auditions are competitive and there will be limited time for you to make changes before the final product will be submitted for the virtual ceremony.

Honors Diploma Applications Coming Soon

Applications for the 4J Honors Diploma will soon be shared with all students who may qualify. Complete the application by Friday, April 30 to receive the honors diploma and honor cord.

Qualifications for the 4J Honors Diploma at Churchill have been modified for this year to account for the lack of available opportunities for community service. This year’s requirements include

  • at least 25 credits,
  • a cumulative GPA of 3.5 or above (rounded to the nearest 10th),
  • 50 hours of community service by the end of the second trimester, and
  • a completed Honors Diploma Application submitted to Sheree Houck by April 30.

Contact Sheree Houck if you have questions at

Announcement Pickup: April 15, 1:00–3:00 p.m.

Pick up the graduation announcements that you ordered from Miners Graduate Services at our regular distribution time on Thursday, April 15, from 1:00 to 3:00 p.m. in the south parking lot at the entrance near the math hall.

Orders will be accepted while supplies last. Visit or call 541-689-4588 to order.

Cap and Gown Pickup and Senior Celebration: May 21, 1:00–4:00 p.m.

All graduating students are invited to join us for the Senior Celebration. Parade through the Churchill parking lot in your vehicle (or come on foot if you need to). Churchill staff will cheer you on as you are knighted and receive your caps and gowns, honor cords, and student union stoles.

Scheduled times and more details will be shared when they are finalized.

Graduates will have the opportunity to have a photo taken in their cap and gown at this event or at the in-person graduation ceremony. Each student will receive one photo at no cost (to be mailed later). Photography will be provided by Northwest Exposures.


Grad Party*

*The Graduation Party is a community-sponsored event independent of and receiving no funding, services, or supervision from the Eugene School District 4J. Liability is the responsibility of the organizers of the event.

Interested in Helping Plan Senior Celebration Events?

We have a great group of parents and family members working to create celebratory events and/or generate Senior Swag to commemorate this unprecedented Churchill Senior year.

Please follow this link to join us in the planning work.
Senior Celebration Planning Survey for Churchill Families

For more information, email

*The Graduation Party is a community-sponsored event independent of and receiving no funding, services, or supervision from the Eugene School District 4J. Liability is the responsibility of the organizers of the event.


Graduation Cap and Gown and Announcements

You can still order your cap and gown and graduation announcements. Your late order may be subject to late fees and product restrictions.

Go to to order your graduation products.

There are three ways to order:

  1. Order online at
  2. Fill out a paper order form. Call the Churchill front office at 541-790-5100 to schedule a time to pick up a paper order packet. Complete the order sheet and mail it to Miners Graduate Services or drop it at the Churchill office and a Miners representative will pick it up.
  3. Order in person at Miners Graduate Services. Call ahead to schedule your visit and submit your order at the sales office.

Questions? Call Miners Graduate Services.

Miners Graduate Services
1885 River Road • Eugene, OR 97404
(541) 689-4588 •


Early Graduates (Graduating before June)

After you graduate, you are unenrolled from Churchill and 4J. Your contacts are removed from our communications lists and your 4J email, Google Drive, and other services that use your 4J sign-in are no longer accessible.

Walking in Graduation

Early graduates (graduating before term 3) who want to participate in the graduation ceremony and receive news and updates about graduation, please contact Jill Reents at or 541-790-5112. She will add your name to the graduation checklist and your preferred contact information to a special distribution list for the Graduation at a G’Lance.

Saving your Data

Before you graduate, copy any files and data from your 4J accounts that you wish to keep to a personal device, external drive, or personal Google Drive. For instructions on using Google Takeout to download your 4J Google data, visit

If you are using your 4J email for your Naviance account, you must change it to a personal email to avoid losing access to Naviance.


Graduation Calendar

Beginning in April, the Graduation Checklist will be posted at The checklist will be updated weekly.
Date, Time
Location or Contact
April Honors Diploma Applications sent to qualifying students Sheree Houck,
April 1–15 Graduation Performer and Speaker Auditions Share your recorded audition with Jill Reents in 4J Google Drive.
April 8, 6:00 p.m. Graduation Information Meeting Zoom
April 15 Graduation Announcement Pickup
order at
Churchill parking lot
April 30 Honors Diploma Application Due Sheree Houck,
May 7 Graduation Survey Due Naviance
May 21 Senior Celebration and Cap and Gown Pickup Churchill parking lot
June 1, 6:00 p.m. Senior Awards Ceremony Zoom
June 10 Last Day of Classes for Seniors
June 10 Virtual Graduation Ceremony link TBA
June 11, 7:00 p.m. In-Person Graduation Ceremony Hult Center, 1 Eugene Center

*Community-sponsored event. Liability is the responsibility of the organizers of the event.

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